Privacy Policy

Introduction – Who we are 

Orion Training offers the maritime industry with cutting edge vocational training, through certified, fully online e-learning courses, developed by industry experts. Our aim is to be the missing link between industry employers and certified skilled personnel.

Your Data and information is at the heart of what Orion Training does, and we take matters of data privacy very seriously. We respect our relationships with customers, visitors, sponsors, suppliers and colleagues, and the trust they have in us to keep their personal information.

Orion Training Data Controller

This Privacy Policy explains how Orion Training collects, use and protect personal information. References to “we”, “us” or “our” are to Orion Training, processing your personal information. 

Orion Training, is the legal entity that is responsible for personal data (referred to as the data controller in the EU and referred to as the Orion Training Controller in this Privacy Policy).

To update your personal information or marketing preferences, contact our Marketing team. 

For any data privacy queries or complaints, address them to Orion Training Office in the first instance. 

International coverage

This Privacy Policy applies to all countries that Orion Training operates unless supplementary forms are issued for that country. 

What we collect 

This section tells you what personal information we may collect when you use our products and services, and what other personal information we may receive from other sources. 

In this Privacy Policy, personal information refers to the types of personal information that may be collected and used, including:

  • Contact details, such as name, email address, postal address and telephone number
  • Educational, nationality and professional information
  • Usernames and passwords
  • Payment information, such as a credit or debit card number or bank account details
  • Comments, feedback, posts and other content submitted, including survey information 
  • Interests and communication preferences including marketing permissions where appropriate
  • Identity verifying information such as passport details to comply with legal obligations in certain countries and to provide visa invitation letters where requested
  • Website and communication usage information, such as correspondence and details of your use of our website and services obtained through cookies or other tracking technologies.

This personal information relates to the following categories of people:

  • Prospects, customer contacts, subscribers and users in respect of our services and products.
  • Visitors, sponsors, and speakers at our events.
  • Professionals featured in digital and print products.
  • Authors and editors in respect of our courses and publications.
  • Contacts of our service providers and external partners.

Sensitive personal information
If collecting or storing sensitive personal information, such as information relating to health, beliefs or political affiliation, we will typically ask for your explicit consent. However, there are some limited situations where this will not occur such as if you have an accident. If this does occur, we will ensure your privacy rights are protected.

Children’s personal information
Our services and products are directed at business professionals. They are not intended for children under the age of eighteen. We do not knowingly collect personal information from users in this age group and reserve the right to delete such information if we become aware of having collected it. 

How and why personal information is used 

This section explains how and why we use personal information.

In product inquiries, sales, and administration

If you have made an inquiry about our products or services, either online or over the phone, your personal information will be used to respond to the inquiry or to take other steps at your request, prior to you entering into a contract with us. 

If you have purchased or registered for one of our products or services, including on a trial basis, we will use your personal information, including bank or card details, to provide you with the product or service, communicate with you about it, handle payments and recover any debts.

In call monitoring for training and quality monitoring purposes

Where one of our representatives speaks to you over the phone, the call may be recorded for training and monitoring purposes, and we make you aware of it beforehand.

To include professional information in our products

If your professional personal information is relevant to our products and is freely available through public sources, such as a website related to your work or profession, listed directories, press releases, industry publications, or if you provide it to us, to the extent permitted by applicable data protection laws, we may use such personal information in the products we provide to customers, for example in subscription products, research, industry analysis, and insights. 

If you make an inquiry, we will collect information such as your name, country, job title, company information or academic affiliation, postal address, e-mail address and telephone number. We will use your personal information to respond to the inquiry or to fulfill the requested services.

For event and exhibition management

If you participate in one of our events as a speaker, exhibitor or attendee, your personal information will be used in connection with the running of the event, to handle payments and recover debts.

We will also use your personal information to maintain databases that allow us to assess your qualities as a speaker or exhibitor, promote events and encourage further engagement at our events. 

In addition, photos and videos may be taken at our events, which may feature attendees, speakers, or exhibitors. Where we have taken photos and videos at our events that feature you as an attendee, or exhibitor, to the extent permitted by applicable data protection laws, those photos and videos may be used for promotional purposes. 

Where events use badge scanning technology your personal information will be used to identify you at certain access points, such as seminars, entry and exit and other areas of the event. This will provide certain location information. Badges cannot be read remotely.

The personal information obtained from badge scanning will be used for access control, and security in order to improve the event experience for participants. 

In marketing 

Orion Training Controller may use your personal information to send you newsletters, offers or other marketing emails that keep you up to date with our news and products that may be of interest. Depending on the nature of your interaction with us and applicable data protection laws, you may have actively given us your consent (i.e. opted in) or we may be entitled to rely on your implied consent or legitimate interests to market to you. The opportunity to opt-out of future marketing will always be provided and you have the right to amend your marketing preferences at any time (see Your Rights section). 

If some of our products are co-branded or sponsored by third parties, we may share your details with these third-party partners. Where this happens, a clear notice will be provided that gives the opportunity to opt-out or opt in to such sharing as required by applicable data protection laws. The third-party partner’s use of your details will be in accordance with the notice provided and its privacy policy and is not covered by this Privacy Policy.

For customer and prospects management (including analytics and product management)

The personal information held about you, combined with other personal information legitimately obtained and shared with us by third parties or publicly available data, may be used to better understand our customers and their preferences and to improve the products and services delivered. This may include automated profiling and campaign management techniques.

Data may also be used in advertising campaigns on social media platforms such as LinkedIn, Instagram and Facebook in order to provide information about upcoming events or new products and to ensure you only receive relevant advertising about our products and services.

For mobile applications and website analytics

We may combine visitor session information or other information collected through tracking technologies, whether you are logged in or not, with personally identifiable information to understand and analyze your online experiences and determine which products and services are likely to be of interest to you.

Our marketing-related emails may contain a single, campaign-unique “web beacon pixel” to tell us whether emails are opened, and combined with other technology, to verify any clicks through to links within the email. We may use this information for purposes including determining which emails are of more interest to you and to query whether users who do not open our emails wish to continue receiving them. The pixel will be deleted when you delete the email.

If you do not wish the pixel to be downloaded to your device, you should choose not to click links that we send or to opt-out of email marketing or online events. This information may be connected to your personal identity.

While we strive to offer choice when using our website and mobile applications, we do not promise that we will be able to receive or honor web browser Do Not Track signals.

Within online membership communities, bulletin boards and chat areas

You may choose to participate in online membership communities on our site that allow you to create and publish a profile and other personal information. These communities may provide privacy controls that allow choice in how much of your profile and other information to make public or to share with others within the community.

Privacy controls are usually found on the page on which you edit your profile, and each individual is responsible for understanding how those controls work, including default settings, and choosing how the information provided is shared and protected. By participating in these online membership communities you may be contacted by other participants using the information provided.

When you disclose personal information on any public community boards or chat areas of this website, such personal information can be collected and used by anyone who views that board or area. This may result in unsolicited messages from other participants or other parties, which are outside of our control or responsibility.

Where you engage with us in customer inquiry chats, we will use any information provided to help recommend products and/or assist with confirming any order you wish to place.

For inquiries

Any personal information provided on the Contact Us page will be used only to provide a response or to service the request or inquiry made. The information provided will not be added to the marketing or customer prospect databases of Orion Training.

For news alerts

The information collected when you sign up for news alerts is used only to provide that service, and to understand the background and interests of our subscriber list.

In providing the service, we gather statistics about how many emails are opened, using industry-standard technologies including image downloads. This is to help us monitor and improve the news alerts service and information is collected and analyzed at an aggregate level only.

With your permission, from time to time Orion Training may use your registration details to contact you about the news alerts service. You can unsubscribe from the service at any time using links provided within our emails.

In automated decision-making, including profiling

We may use automated algorithm-based technologies to personalize dynamic web content based on your explicit and/or implicit interests. If General profiling, such as segmentation, is carried out, it is for the purpose of providing a more relevant experience.

If and when we use these techniques, we use measures to avoid legally discriminatory biases and inaccuracies. These automated processes may result in different content being shown to you.

For fulfilling legal obligations including anti-fraud measures and screening 

We may also access and use certain personal information to prevent fraud as may be required by applicable law and regulation and best practice at any given time. If false or inaccurate information is provided and fraud is identified or suspected, details may be passed to fraud prevention agencies and may be recorded by us or by them.

To ensure we comply with international trade sanction laws and regulations, where appropriate customers, vendors, and suppliers are screened against US, OFAC, BIS, UN, EU and UK sanctions lists. 

Protection of personal information 

We recognize the importance of protecting and managing personal information. Any personal information provided will be treated with the utmost care and security.

We use physical and technical measures to keep personal information safe and prevent unauthorized access to or use or disclosure of it.  Electronic data and databases are stored on secure computer systems with control over access to information using both physical and electronic means. Orion Training personnel receives data protection training and there is a set of detailed security and data protection policies which colleagues are required to follow when handling personal information.

While we take all reasonable steps to ensure that personal information will be kept secure from unauthorized access, we cannot guarantee it will be secure during transmission by you to a website or other services, as we do not control that transmission.  We make use of HTTPS (HTTP Secure) whereby the communication protocol is encrypted via Transport Layer Security (TLS) for secure communication over a computer network. The website is loaded via HTTPS, represented by the lock icon in your web browser ensuring the transmission is secured with a certificate issued by an official security certificate authority to Orion Training Controller operating it. 

International transfer of personal information

Due to the international nature of business and the technologies required, personal information may be accessed by our colleagues and third-party service providers from locations all around the world whose data protection laws may not be as extensive as those in regions such as the European Union. 

We put in place appropriate protection to make sure your personal information remains adequately protected and is treated in line with this policy and applicable data protection laws.

Cookies 

A cookie is a small text file containing a unique identifier that is automatically placed on a user’s computer or other devices when the user visits a website.  For more information, please visit our Privacy & Cookies Policy link on the bottom of the website

Third-party links

This website contains links to other websites. We are not responsible for the privacy practices of these websites and do not accept any liability in connection with their content. We recommend reviewing the privacy policy of each third-party site linked from this website to determine its use of your personal information.

Who personal information is shared with 

To provide you with services and products, your information may be shared for specific reasons. This section explains how and why personal data is shared.

Sharing within Orion Training divisions

We may share your personal information internally in Orion Training, for specific purposes. For example, to assist in providing you products and services, or where permitted under applicable data protection law to offer relevant products and services which might interest you.

Sharing with Service Providers

We may share your personal information with third parties who assist in providing our products and services. These include IT and marketing technology host suppliers, web and data hosting providers, mailing houses, ad servers, communication tool providers, stand designers/builders/fitters, and other partners. Personal information will only be shared with third parties if and to the extent it is necessary for them to provide our products and services to you.

We use web chat services including Live Chat, that allow us to connect with you and answer customer service questions quickly and directly. We ensure these service providers protect your data but these chats are intended to provide you with quick answers to basic service questions only and you should not provide any sensitive information such as bank or credit card details in these chats. These data processors are bound to compliance through contracts in place that protects the personal information you have shared with us.

Sharing with other Organisations

To reorganize or make changes to our business

In the event that we are subject to negotiations for the sale of all or a part of our business to a third party, are sold to a third party or undergo a re-organization, we may need to transfer some or all of your personal information to the relevant third party or its advisors as part of any due diligence process. Any information that is transferred to that re-organized entity or third party and will be used for the same purposes as set out in this policy, or for the purpose of analyzing any proposed sale or re-organization.

In connection with legal or regulatory obligations

We may process your personal information to comply with our legal and regulatory requirements or to respond to regulators where applicable. This may include disclosing your personal information to third parties, the court service and/or regulators or law enforcement agencies in connection with inquiries, proceedings or investigations by such parties anywhere in the world or where compelled to do so. In some circumstances, we may be legally required to disclose your personal information because a court, the police, another judicial or law enforcement body or government entity has asked us for it.

How long information is kept 

We will only retain personal information for as long as is necessary and as permitted by applicable laws. 

We will retain personal information while we are using it, as described in the section above.  We may continue to retain it after we have ceased such uses for certain legitimate business purposes. For example, if you have opted out of marketing communications from us, we will retain limited details about you to ensure we can honor your opt-out request. We may also continue to retain your personal information to meet our legal requirements or to defend or exercise our legal rights. The length of time for which we will retain your personal information will depend on the purposes for which we need to retain it. After we no longer need to retain your personal information, it will be deleted or securely destroyed. 

Your rights 

Orion Training operates in countries (E.U. and Cyprus) with data protection laws that provide different rights to individuals in respect of access, deletion, rectification and limiting processing of personal information. The rights set out below apply regardless of where Orion Training Controller is located.

Updating your information and marketing preferences 

We want to ensure you remain in control of your personal information. We try to ensure the personal information held about you is accurate and up-to-date. We will always provide the opportunity to opt-out of future marketing communications.

Information on how to opt-out will be provided on every marketing email we send you. However, if at any stage you would like to update and/or correct such personal information, or opt-out of future marketing communications, request this by sending an email to our data management team:

Contacting us  

For any questions about this Privacy Policy contact us at our main office, in the attention of our data management team.

For any questions about this Privacy Policy or our use of your information, write to our data management team, Thetidos 10, Athens, 11528, Greece, or email: datamng@oriontraining.eu.

We hope we will be able to resolve any privacy concerns you may have. However, you always have the right to complain to any supervisory authority or other public body with responsibility for enforcing privacy laws in your country.

Changes to this Privacy Policy

To keep up with changing legislation, best practice and changes in how we process personal information, we may revise this Privacy Policy at any time without notice by posting a revised version on this website. To stay up to date on any changes, check back periodically.   

This Privacy Policy was last updated in December 2019.